How to Get a Fast and Accurate Cartoner Machine Proposal?

30-October-2023

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Companies in the CPG market like the food and beverage industries would be constantly looking for packaging equipment along with their pace of growth so that the product can keep pace with the speed they take over the consumer market share. Given the fact that packaging machines are usually tailored on a customized basis and frequently need a long lead time, the opportunity cost here is so significant that if a project fails to meet the asset owner´s expectations and requirements, the remedy like remanufacturing or repurchase can take again the same period of time which finally turns out to incredible losses, especially for a company in the fast-moving consumer goods industry.

For such reasons, clear and consistent communication between the client and the packaging machine Original Equipment Manufacturer (OEM) is crucial for the success of a packaging machine project. To avoid unaddressed information gaps that can lead to immense costs, both parties should be sure to reduce uncertainties to understand the requirements and capabilities of the buyer and the OEM partner ever since the first loop of contact like applying for a proposal.

As a manfuacturer of secondary packaging equipment and specialized in the design and manufacturing of cartoner machines, professionals at ELITER Packaging Machinery have for you hereby some tips on how to apply for a fast and accurate cartoner machine proposal from your carton packing machine OEM.

cartoning machine proposal

What is a Packaging Machine Proposal all About?

A packaging machine proposal is a formal document elaborated by an Original Equipment Manufacturer (OEM) or vendor and submitted to potential customers to introduce their machines, outlines the specifications, features, capabilities, as well as costs of the requested packaging automation solutions, serving as a preliminary guideline of how packaging projects will be carried about and all the subsequent actions after the order confirmation will follow details contained within this document.

A detailed and professional packaging machine proposal should be clear in presenting ideas and solutions and even a purchase manager without previous knowledge of packaging automation engineering can understand it clearly. In most of the cases, a packaging machine proposal should provide with regard to the following detailed information:

An overview of the proposed solution, including the type of packaging machine, its key features, and how it meets the client’s specific needs and requirements.
Detailed specifications of the machine, like its capacity, speed, size, operational requirements, energy efficiency, electrical loading, and more.
Information on pricing and payment terms, providing a clear breakdown of costs for designing, manufacturing, testing, shipping, and installing the machine.
Estimated timeline for delivering the machine, from initial design through to installation and testing.
Information on after-sales services, like warranty conditions, maintenance programs, training for the client’s staff, spare parts availability, and technical support.
Commercial terms and conditions, including liabilities, obligations, and expectations of both parties.

Prepare Yourself Before Asking for a Cartoner Machine Proposal

Understanding your own requirements and expectations can guide you to the right path to getting in contact with the OEM that fits your case. A packaging machine is not a frozen pizza in a grocery shop that you may take a simple comparison and take the one that appears to meet your preferences, rather it is all about details you may neglect but play foundamental roles in an automation project.

By listing your current situation and further needs, the selection can be narrowed down among several packaging machine manufacturers and then to apply for proposals in accordance with your requirements.

Do you know that packaging machines can sometimes damage your business?

Read this article to find out further information about the potential downsides of packaging equipment.

What are Your Carton’s Shapes, Styles, and Sizes?

Each set of packaging equipment is developed to accommodate certain packaging specifications or some constraints within the range of which it can operate. [1]

Despite the fact that most cartoner machines are capable of handling common and normal carton styles like tucks and flaps, then as well as cartons of sealing by glue, and further than can be of different sizes thanks to that basically all cartoner machines are adjustable in structure. Sometimes the OEM has to incorporate ancillary devices such as some pneumatic cylinders and servo-driven mechanisms into the cartoner machine to fit special carton styles like snap-lock or gable top boxes.

Advising your carton sizes and styles is one of the critical steps that lays the foundation to all the works to be involved in the cartoning project. In our cartoner buyer’s guide, you can find more information about different kinds of carton styles and shapes.

Products and Packaging Handled by Cartoner Machines
Credit: ELITER Packaging Machinery

Tell OEM the Characteristics of Your Products

Automatic cartoning is not simply about pushing products into erected boxes and making the closure. Is your product solid or delicate? In what shape are your products coming?

A description of your product about its physical characteristics will help the OEM to evaluate the project’s feasibility as well as their capability to fulfill it. Such as the cartoning of tissues, glass bottles, light bubbles, or medical needles is definitely different from standard articles. To help OEM’s assessment to your project, it is better to organize samples for their testing so that they can revert with an accurate proposal.

Different Products to be Packed
Credit: ELITER Packaging Machinery

Describe Your Operation Processes Help the OEM to Understand What They Need to Do

Cartoner machines are not always supposed to be installed and used as stand-alone equipment, but sometimes to connect with other packaging machines.

For exmaple, a client has already their tuna canning line available at their facility and would need a wrap-around sleeve cartoner machine to provide complementary solutions and to connect their can seaming machine. If it is not specified to the OEM, they will not know by all means how these cans will be coming and how they should be handled through a product handling system like an unscrambler, timing screw or servo-driven star wheels.

Describe Your Facility’s Physical Factors like Temperature and humidity apart from Space

Sometimes a food facility would clean their packaging equipment regularly with jetting water or detergent. OEM should customize their packaging machines specifically with water-proof processing as well as replace some original components with those built for a certain IP rating, and then electricals are also to be handled deliberately with cable joints, cable entry plates and frames, as well as IP-rated enclosures. Such features are usually optional and are not included in standard machine pricing.

How ELITER Packaging Machinery Can Help You Projects?

ELITER Packaging Machinery is based in China and is an authentic manufacturer of automatic cartoning machines that seeks a unique approach to packaging automation solutions for our clients from high-end markets. We are at your disposal to review your products as well as other details including facility’s space availability, information on upstream and downstrem existing equipment in case of an integrated end-of-line and revert to you a comprehensive proposal with in-depth insights into your case.

For further support, please contact our team by eamil or phone call, the contacts of which is available in the footer of our page.